Employment

On-Campus Employment Info

How do I get a job at Biola?

On-campus employment is handled by the Biola University Employment Office, located in Metzger Hall upper floor, handles on-campus employment.

1. Determine your class schedule for the semester and the hours you are available to work.
   
2. Review the list of jobs available, on BUBBS at Conferences>Classifieds>On-Campus Student Employment, or in the Employment Office.
3. If you wish, meet with Employment Office staff for help in identifying positions that will best match your skills, interests and time frame.
4. Fill out an application for the jobs that interest you (available in the Employment Office or here.
5. Deliver your application to the department that is hiring.
6. If the department is interested, they will contact you for an interview.

If you’re hired, you must fill these out before you start work:

1. Biola University Student Payroll Approval form (signed by your supervisor)
2. W-4 Federal Government form
3. An I-9 employment verification form that satisfies federal immigration requirements. All hires are required to complete the form.
4. When turning in these forms to the Employment Office, also bring proof of eligibility to work (Social Security card, valid Driver's License, passport, or visa documentation).
5. International students (F-1 visa) must bring their I-20, passport, and Social Security card.
   

Once these form have been completed, University Employment will issue you your first time card, color-coded in blue with a Safety Training verification box which signifies your readiness to begin work on campus. Office and/or Outdoor Safety Training need only be completed once during your employment with the University.

How do I get paid?

Student employees at Biola complete time cards. Paychecks are issued biweekly from the Accounting Department in Metzger. You may choose to have a portion of your paycheck applied directly to your student bill. This is accomplished by completing a voluntary payroll deduction form which is available in the University Employment office. Both the University Employment and Accounting Departments are ready to assist you.

Are there breaks?

You are allowed a paid rest period of 10 minutes in each of the morning and afternoon work periods if the work period is four or more hours. Rest periods may not be skipped to reduce time from regular hours of work in order to leave work early.

Students are not required to work more than five hours without a meal break of 30 minutes. If the total work period for the day is not more than six hours, then the meal period may be waived by mutual consent between the student and the supervisor. Meal time is unpaid and may be 30 to 60 minutes, depending on the department's schedule.

What about overtime and holiday pay?

Students paid hourly wage are eligible for overtime pay. Overtime is paid at 1.5 times the regular hourly rate after 40 straight time hours worked in a week.

Student workers are not awarded paid holidays. However, if a supervisor authorizes work on a holiday, the students will receive double time for working on Biola holidays. If the date of a Biola-observed holiday does not match the date of the nationally observed holiday, the holiday bonus will be paid to student employees who work on either day. However, if a student works on both days, only one day will be payable as a holiday.

What are my responsibilities as a student worker?

When you are hired for a position at Biola, you are making a serious commitment. The department that has hired you will also depend on you to perform some specific duties. Therefore, notify your supervisor promptly if you have a change of schedule, if you are sick, or if you are going to be late. When you are unable to work, it is important to let your supervisor know at the beginning of the work day. Just as with any position off-campus, you will be expected to be prompt, reliable, dependable, and willing to perform the work required. Should you decide to terminate, it will be important to give your supervisor a reasonable notice of termination.

Who is responsible for a safe workplace?

At Biola, we are very concerned about the occupational safety of faculty, staff, and students. A hazard-free environment is not only safer, but more enjoyable to work in; therefore, our desire is the prevention of work-related injuries and illness.

Before beginning your employment on campus, it is your responsibility to get the safety training through the collective sessions held by the Safety Department at the beginning of each semester or through the department which is hiring you. Your supervisor will then initial the safety verification which is located on your first time card. Your supervisor will also identify the potential hazards specific to your job. Learn how to safely operate any machinery your job may require, and always wear necessary protective equipment. Consult your supervisor regarding safety expectations, as discipline for unsafe acts varies by department. Student workers are expected to refrain from horseplay and dangerous behavior on the job, and to consider their safety and the safety of others at all times.

It is the policy of Biola University that the workplace be free of illicit drugs and alcoholic beverages, and free of their use. The University wishes to provide a drug-free work place for its employees. The on-campus manufacturing, distribution, dispensing, possession, or use of a controlled substance is unlawful, violates the University "Standard of Conduct," and is therefore prohibited.

What about taxes?

FICA (Social Security and Medicare) and DI (Disability Insurance) are not deducted from on-campus student employees who are enrolled in 12 or more units at Biola University and do not regularly work more than 20 hours per week. However, if a student works on campus when school is not in session, and is not enrolled in a class at Biola, the law requires that the FICA and DI be deducted from the student paychecks. Students attending Biola on non-immigrant (F1) visas are FICA and DI exempt.

Is there a grievance procedure?

If a problem arises, first talk it over with your supervisor. Discussion usually leads to a better working relationship as well as a better working environment. If you fail to reach a satisfactory understanding with your supervisor, you may take the matter up with that person's immediate supervisor. You should notify your supervisor of your intent beforehand. Supervisors and department heads have a joint responsibility to be aware of and to resolve such employee-supervisor matters in a cooperative, mutually beneficial fashion.

What if I experience harassment on the job?

If any student believes that he or she is the victim of any type of harassment, including sexual or racial harassment, the student should immediately report the incident to an immediate supervisor. If that supervisor is involved in the problem, the report should be made to Human Resources. The University will fully and effectively investigate any such report and will take whatever corrective action is deemed necessary. The University will also take action to protect the reporting student to prevent further harassment or retaliation.

Is there a dress code?

A good rule to follow is to wear clothing that generally matches that of non-student employees doing similar jobs in the department. This is especially important in positions that "meet the public." The University expects employees to be well-groomed and dressed in a manner appropriate for their work. In general your appearance should be modest, in good taste, safe and suitable for the work to be done.

You'll find that the appropriate dress will vary by department. In Physical Plant or in food services, you will be required to wear a uniform. There may also be protective equipment such as safety goggles that will be required in some jobs. In other positions appropriate office attire could be important. It is helpful to check with your supervisor to learn exactly what is expected.

What happens if I am injured on the job?

If while on the job a student employee suffers an injury requiring first aid or emergency medical care, the student should report to the Biola Health Center immediately to obtain treatment. The Health Center is open 8 a.m. to 1 p.m. and 2 p.m. to 6 p.m. The center will either treat the injury or direct the student to Human Resources to receive instructions as to the outside medical facility available and get the needed paperwork.

The contracted emergency medical facility that we use is At Work Medical at 12291 E. Washington Boulevard, Suite 300, Whittier at (310) 945-6690. For emergencies after hours or on weekends, call Valley View Medical Center at (310) 926-8332, located at 14150 Vine Place, Cerritos (on the west side of Valley View just north of Artesia Boulevard.) Within three days, after the student has received emergency treatment for his or her injury, the student must return the paperwork to the Human Resources office. On-the-job safety is include in the performance evaluation of all Biola employees.

Will my work performance be evaluated?

Biola encourages supervisors to evaluate student employees. This proves to be a valuable tool in helping student employees find out how they are doing on their jobs and provides an excellent means of communication and development.

Am I a part of Biola's Commuter Incentive Program?

If you are hired on campus and start on or more of your workdays between the hours of 6 a.m. and 10 a.m., Monday through Friday, you may qualify in our commuter program. It could mean payment of a "dollar a day" by walking, biking, using transit, or carpooling to work. Biola's contribution to the cause for cleaner air is contained within the provisions of the Commuter Incentive Program. Please pick up a Commuter Incentive claim form from Human Resources or University Employment on campus if you are eligible for any part of each month.